An unknown equipment quantity is a pricing assumption to resolve, not a zero. If a fire AMC tender must be issued before every item is verified, show the uncertainty explicitly and ask each bidder to describe how it affects its offer.
Classify the information you have
Separate verified counts, document-based estimates and quantities that remain unknown. Record the source and date of each number. A drawing from before a refurbishment should not be presented as a current site count without qualification.
Keep inaccessible areas visible in the schedule even when their equipment cannot yet be counted.
Ask for a common pricing basis
- Which quantities are included in the offered price?
- What survey is needed to confirm the unknown items?
- How would an agreed quantity change affect the fee?
- Which assumptions would trigger a revised quotation?
- Who authorises additional survey or maintenance scope?
Ask every bidder the same question. Do not compare one firm price against another supplier's provisional allowance as though both commit to the same coverage.
Resolve uncertainty before accepting a total
Where possible, complete the necessary survey and issue one revised schedule to all bidders. If an assumption remains at award, carry it into the accepted proposal with the agreed method for resolving it.
An allowance is not proof that equipment exists, is compliant or has been maintained. Keep the procurement record separate from the technical assessment. Never ask a facilities team to open equipment or bypass access controls solely to finish a tender spreadsheet; obtain the appropriate authorised assistance.
Service and quotation enquiry
For the wider scope, read Fire AMC tender equipment-schedule guide. Contact QSERV with the premises location, available equipment records and the question you need resolved. Confirm capabilities, exclusions and attendance in the written proposal.
