A site survey can change an AMC tender's equipment count, access assumptions or known-defect list. When a finding affects the scope being priced, decide what information must be issued to all bidders rather than leaving it in one contractor's visit notes.
Separate observations from confirmed changes
Record the finding, location, source and verification status. A bidder's observation may need confirmation by the owner or qualified site team before it becomes a tender requirement.
Keep urgent safety concerns on the site's immediate escalation route. Circulating procurement information is not an adequate response to an impairment.
Prepare a controlled update
- Identify the affected equipment-schedule lines.
- State the confirmed change and its source.
- Include necessary photographs or records only.
- Remove credentials, personal information and unrelated sensitive details.
- Record the issue date and ask bidders to acknowledge receipt.
If the finding remains uncertain, describe the unresolved assumption and the next step needed to verify it.
Allow comparable revised offers
Ask suppliers whether the update affects their price or proposed attendance. Where further work is needed to establish scope, make that requirement visible rather than demanding an unconditional price against incomplete information.
Keep the final survey update with the accepted proposal. A survey finding is not automatically a completed repair, a design instruction or an authority decision. Retain those distinctions in the records so the maintenance contract starts with an intelligible scope and known limitations.
Service and quotation enquiry
For the wider scope, read Fire AMC tender equipment-schedule guide. Contact QSERV with the premises location, available equipment records and the question you need resolved. Confirm capabilities, exclusions and attendance in the written proposal.
