An equipment schedule needs a clear revision reference so the buyer and contractor can tell which scope an AMC price covers. A revised spreadsheet with the same filename can otherwise replace an earlier assumption without anyone noticing.
Give each issue a visible identity
Put the premises reference, revision, issue date and preparer on the schedule. Record whether the list is provisional, checked against available documents or verified by an identified survey. A new revision number does not itself mean the data has been technically verified.
Keep an earlier issue available rather than silently overwriting the only copy.
Record changes at the relevant line
- Equipment reference and location.
- Previous and revised quantity or description.
- Reason and source of the change.
- Person confirming the information.
- Effect on the tender or accepted scope.
Distinguish correction of a typing error from newly discovered equipment. Both may change a document, but only one necessarily changes the maintenance workload.
Ask for acknowledgement at award
The accepted quotation should identify the schedule revision it relies on. If a change arrives after the offer, ask the bidder to confirm whether its price and exclusions still apply. Keep that response with the contract records.
After contract award, use the agreed variation process for scope changes rather than assuming every update is included. The schedule controls purchasing information; it does not authorise equipment changes or replace technical records. Ask appropriately qualified personnel to verify any change affecting the system itself.
Service and quotation enquiry
For the wider scope, read Fire AMC tender equipment-schedule guide. Contact QSERV with the premises location, available equipment records and the question you need resolved. Confirm capabilities, exclusions and attendance in the written proposal.
